Executive Assistant – HR & Talent Operations

Location: Vilnius (onsite work model)

About the Client

Our client, a prestigious global investment management firm, is seeking a skilled Executive Assistant with a focus on HR and Talent Operations to join its multicultural team. You will be part of a close-knit local team of around 40 professionals while collaborating closely with offices in London and New York. The office is located in the heart of Vilnius Old Town, offering a vibrant and inspiring work environment.

About the Role

This is an excellent opportunity for experienced administrators or executive assistants to broaden their career into the HR field. It may also be an exciting role for HR Assistants looking to diversify their responsibilities.

Working most closely with the CEO, you will also communicate with cross-functional teams such as Financial Analysts, IT, and Legal, manage communications with international conference brokers, and collaborate with a peer Executive Assistant and other team members across the company.

What you'll do

• Support the CEO with candidate sourcing and maintain accurate, up-to-date records of candidates in the applicant tracking system;
• Coordinate interview scheduling, confirmations, and follow-ups between candidates and hiring managers;
• Prepare regular and ad-hoc reports and dashboards;
• Identify and suggest improvements to data collection and reporting processes;
• Register internal team members for industry conferences;
• Track event costs, invoices, and budgets in coordination with the finance team;
• Serve as the point of contact for conference brokers;
• Support the CEO on process-related ad-hoc queries.

What we're looking for

• 3+ years of experience as an Executive Assistant, Administrative HR Coordinator, Office Manager or similar;
• Strong command of MS Excel / Google Sheets (pivot tables, lookups, data tracking);
• Excellent organizational and time management skills;
• Strong written and verbal communication skills - English and Lithuanian;
• Comfortable working with sensitive information discreetly;
• Organized, proactive, and brings a strong can-do attitude.

Why joining the Team:

• To be part of a growth-oriented, international company, working closely with top professionals across global offices, and collaborating daily with a diverse, multicultural team of experts.
• Office in Vilnius Old Town.
• Gym membership, office snacks, and quarterly team-building events.
• Salary range: between €1,700-2,200 net/month + annual bonus (performance-based).